Introduction:

 SGU Central Library aims to provide higher quality reading materials & service to the students and staff of the university. It's stated its function with a vision to serve the students and faculty with information needed for them.

Library provides uncompromising information and intellectual requirements to its students and faculty with a user friendly approach. It offers a fully integrated and dynamic environment for conducting academics study. Multiple copies of text books ensure that resources are easily available in reference section besides, it provides lending of books and journal back volumes, photocopying. CD DVD and internet service, Access E-resource Facility through QR Code, Inter Library Loan, E- Database searching Facility & Shodhganga, Shodhgangotri Database searching Facility etc.

1. Purpose of Library books:

Standard operating procedure of approval for the book purchase. (Step-1)

1. All the HODs of the departments are communicated to raise their requirement for books based on the syllabus to the library.
2. Recommendations are checked by library for duplicate, availability, editions etc.
3. Approval is taken for the recommended books by librarian and approximate expenditure amount are reported to the competent authority.
4. Depending on the requisitions raised, vendors are selected.
5. Quotations are asked from 3 different vendors which are compared and evaluated for best price.
6. Comparative statement is prepared and sent to the approval.
7. Finally, sanction is taken from the authority for purchase.

 Order placement and physical verification of Purchased books (Step-2):

1. Placing the order of books  if satisfying the terms and condition of the library.
2. Submission of Challan by vendor along with the books.
3. Physical verification and checking of books received against the order.
4. After verification submission of bill by vendor to the University account section.

            Processing of the Bill (Step-3):

1. Accessioning of books in the accession register of library.
2. Cataloging entry is done in the library software.
3. Finally, the bill is processed and submitted to account section. through principal for release of payment.

            Technical Process (Step-4):

1. The books are stamped with library stamp for identification as library property.
2. Physical processing of the books including pasting of due date slips, placing the bar coded tags, numbering and stamping is carried out.
3. The books are placed in the appropriate departmental shelf in the library and the CDs DVDs are placed in the technical section.

Flow chart for Purchasing of library books:

Requirement received from the department

Check availability, Edition

Approval taken from Authorities

Chose supplier /publisher

Quotation received from the suppliers

Prepare comparative statement

Purchase order send to supplier

Books received with invoice

Physical checking of books

Accessioning of books

Invoice processed and submitted to A/c section

Requirement fulfilled

Standard operating procedure of approval for Administration:

1. The library formulates certain polices, Guidelines, Rules and Regulations, Terms and Conditions and Performa form etc. for the smooth functioning of library affairs. These        are amended from time to time as and when any development takes place.
2. The library manages the registers and files to maintain library records.
3. Accession register, reference books & journals purchase etc.
4. Free books accession register, digital resources, Database subscription.

Standard operating procedure of approval for borrowing books:

Membership Rules

A.     How to get library Membership

1. Collect Library Membership from the
2. Fill and get it recommended by the HOD/Coordinators.
3. Submit the above mentioned to the librarian along with Three passport size photograph, & Fee .
4. Number of Books and Loan Period.

B.      Circulation Rules

1. Borrowing Facilities are given only to the member of the library. Books are issued on the counter on presenting the identity card along with Library membership Card.
2. New Books can be issued only after technical processing has been completed.
3. Journals, Magazines, Reference Books, Rare Books & Manuscripts will not be
4. For renewal it is necessary that the book shall be presented at the Renewal Process is not automatic. If there is a pending demand for the book, the request for renewal may be turned down by the Librarian.
5. New arrivals will be listed on the notice board and kept on display shelf meant for arrivals for a It will only be available for the borrowing after Receiving & Cataloguing.
6. If a book is not returned in the stipulated timeframe the borrower will be charged a fine of 5/- per day per volume.
7. The Librarian will have the liberty to refuse for issuing books to
8. In case if, the borrowed book is lost/Damaged by the borrower; he/she will be permitted to replace the same by submitting a new copy of the book or will be fined as admissible. Failing which he/she will be charged double cost of the book with carry charge 50 Rs.
9. The members are responsible for their own library membership card issued to them, Loss of library membership card should be reported to the librarian as soon as possible. To issue a duplicate membership card with immediate effect, he/she will be charged Rs. 50/- Per Card.
10. All members should return their borrowed books before they proceed on a long period of leave/vacation.
11. Library can recall books from borrowers and publications at any time it is
12. General Rules:
    1. All library users must sign in/out in the concerned register available with the attendant at the entrance of the
    2. Users should maintain silence in the premises of the library and should not disturb Smoking/eating/chewing etc. are strictly prohibited in the library.
    3. Personal belongings are not allowed to be carried inside the However, they may carry pen, loose papers and note books.
    4. User of the library should not deface, mark, cut mutilate or damage the reading material in any way. The persons doing so are liable to be fined highly, apart from being asked to pay the cost of the damage. In case a person repeats the offence second times, his/her tickets would be impounded and the membership terminated
    5. The members are expected to behave with decency and to maintain decorum of the library. Any irregularities found inside the premises of the library should be brought to the notice of the librarian as soon as possible for required action.
    6. Before leaving the issue counter of the library, the member should satisfy himself/herself about the condition of the book borrowed by him otherwise, he/she shall be held
    7. At the time of paying late fine, you must collect receipt for the payment from the library
    8. If any student found indulging in the process of book hiding, stealing, or mutilating, he/she will be fined as under,
       1. For hiding a book minimum fine will be Rs. 200/- along with suspension of library membership for a period of one month. On the reoccurrence of the same act, minimum fine will be 400/- along with termination of library membership for life time.
       2. For damaging a book, minimum fine will be Rs. 500/ along with direction for replacement with same copy of the book damaged as well as suspension of the library membership for a period of one month. On the reoccurrence incident, minimum fine will be Rs. 1000/- along with termination of membership for life time.
       3. For stealing a book strict disciplinary action will be
       4. For misbehaving with library staff(s) by any member, his/her Library Membership will be terminated & disciplinary action will be

No dues certificate will be given only after surrendering of library membership card.

Dr. Ashwani Yadav

      In-charge Central Library

SAM Global University, Raisen